Best for
Client, project, matter, and deal records in Outlook
Alternatives
The SaneBox alternative for Outlook records, not inbox cleanup.
If your real problem is incomplete project, client, or matter history, MailLedger is the better fit. It keeps the record inside Outlook instead of adding another inbox layer.
Workflow
Works in the Outlook folders you already use
Philosophy
Build a complete working record
Side-by-side comparison
What changes when the record stays in Outlook.
The point is not that one product is universally better. The point is choosing the workflow that matches the job your team actually has to do.
Best for
SaneBox
Inbox triage, prioritization, and cleanup
MailLedger
Client, project, matter, and deal records in Outlook
Price
SaneBox
Separate subscription with multiple plan tiers
MailLedger
Starter from $5.99 per month
Privacy
SaneBox
Separate inbox service
MailLedger
Metadata-based filing inside Microsoft 365 workflows
Workflow
SaneBox
Works as a separate inbox-management layer
MailLedger
Works in the Outlook folders you already use
Philosophy
SaneBox
Reduce inbox noise
MailLedger
Build a complete working record
Bottom line
MailLedger wins when the problem is the record, not the inbox.
SaneBox is useful when someone mainly wants to tame volume and keep unwanted mail out of sight. MailLedger is stronger when email itself is the operating record and people need one complete timeline for a client, job, matter, or deal.
Switching
Switch without rebuilding your workflow.
- You keep Outlook and the folders you already trust.
- There is no new CRM or parallel mailbox workflow to train around.
- The biggest change is that filing becomes part of the Outlook screen where the work already happens.
Choose MailLedger when you need
- Keeping incoming and sent mail in one Outlook record
- Handoffs where the next person needs the whole timeline fast
- Teams that already organize work in Outlook folders
- Exports for review, disputes, audits, or client-facing chronology
SaneBox may still fit if you mainly need
- Inbox cleanup and prioritization across large message volume
- Users who do not file work by client, project, or matter
- People optimizing for less inbox noise rather than stronger records
Related pages
Keep evaluating from the right angle.
Common questions
Questions people ask before switching from SaneBox.
Is MailLedger a SaneBox replacement?
Only if your main goal is keeping a complete Outlook record. SaneBox is oriented around inbox cleanup and prioritization. MailLedger is oriented around filing, sent-mail capture, and review-ready chronology.
Why would a team choose MailLedger over SaneBox?
Teams usually need one shared record that survives handoffs and review. MailLedger is stronger for that because it keeps work organized by folder and record, not just by inbox priority.
Pricing
Start free. Keep the record in Outlook.
Every plan starts with a 14-day free trial. Card required. Cancel before renewal and pay nothing.
Starter
File email and keep replies in the Outlook folders you already use.
$5.99/month
14-day free trial. Card required.
Best for solo users, owner-led businesses, and lean teams that need a clean record without changing workflow.
- Smart filing inside Outlook
- Send & File for replies
- Fast folder search
- Outlook web and desktop
Pro
Everything in Starter, plus exports when the record needs to leave Outlook.
$15.99/month
14-day free trial. Card required.
Best for audits, disputes, client reviews, and any workflow that needs a portable record.
- Everything in Starter
- One-click PDF export
- One-click CSV export
- Shareable audit trail
Capability
Starter
Pro
Autofile conversations into Outlook folders
Included
Included
Keep sent mail in the same record
Included
Included
Fast folder lookup in Outlook
Included
Included
Portable PDF export
-
Included
Portable CSV export
-
Included
Billing runs through Stripe after your trial. Cancel anytime.
Team rollout
Need centralized deployment or billing-owner approval?
Self-serve works for individual buyers. MailLedger can also be rolled out through the Microsoft 365 admin center for larger teams and controlled deployments.